Site Administrator NOWOŚĆ

Opis stanowiska

We are seeking a Site Administrator for a large-scale energy infrastructure project at Net Zero Teesside, delivered by a leading global engineering and technology company specializing in power generation and industrial solutions. The Site Administrator will provide comprehensive administrative and operational support at the construction site. This role ensures smooth day-to-day operations of the site office, efficient documentation management, and effective coordination between internal teams, contractors, and stakeholders.

The position is office-based on the construction site and requires fluent English communication.

Key Responsibilities:

Office and Administrative Support:

• Manage project documentation, correspondence, and archiving processes.
• Maintain registers of incoming and outgoing documents, including tracking dates, subjects, and communication history.
• Organize meetings as directed by the Construction Management team and maintain minutes of meetings.
• Issue one-time permits, material passes, and manage the site and office access control systems.
• Operate office equipment and provide administrative support to office staff.
• Assist employees, including foreign staff, with medical examinations and onboarding logistics such as accommodation and transportation.
• Monitor the technical condition of office equipment, liaise with service providers, and ensure proper functioning of office facilities.
• Coordinate services provided by third-party contractors (e.g., security, cleaning, IT support, maintenance).
• Maintain reports and documentation required for project operations and business meetings.
• Verify, compile, and submit documentation for subcontractor requests to the client.
• Conduct tendering processes and contract administration for project-related services and office support.
• Monitor and reconcile site office expenses according to Project Financial Controller guidelines.
• Administer purchase orders in SAP, track orders, maintain relevant registers, and ensure proper documentation in corporate systems.
• Obtain and evaluate quotes for requested services and materials.
• Execute approved purchases and services on site.
• Manage amendments to project and administrative contracts as required.

Requirements:

• Proven experience in administrative or site support roles, preferably in construction projects.
• Strong organizational skills with attention to detail.
• Excellent command of written and spoken English.
• Proficient in MS Office, SAP, and other administrative/office management systems.
• Ability to work independently and manage multiple tasks in a dynamic environment.
• Strong interpersonal and communication skills to liaise with site staff, contractors, and clients.

Working Conditions:

• Full-time, on-site role at the Net Zero Teeside construction site.
• Office-based with interaction across multiple site functions and teams.