Document Administrator QSSHEF

Job description

Acteon, a company specialising in marine energy and infrastructure services, provides unique offerings in survey, engineering, foundations, moorings, and decommissioning. By harnessing advanced technology and industry expertise, Acteon delivers innovative and cost-effective strategies to its customers and the offshore energy sector. Acteon’s capability extends from engineering the seabed to delivering sustainable energy systems on the surface, all with a commitment to excellence. We pride ourselves on fostering a collaborative and inclusive work environment that encourages professional growth and development.

UTEC, Acteon’s Geo-services business line, harnesses data to optimise designs, save time and maximise offshore project’s economic value by providing a holistic understanding of the marine environment. Our insights underpin customers’ decision-making from design to asset life extension, ensuring every decision delivers.

Document Administrator QSSHEF – UTEC Geo-Services

UTEC Geo-services is seeking an experienced Document Controller / Administrator to join our team on a full-time, permanent basis. This newly created role is ideal for someone with several years of administrative and document control experience with a deep understanding of Microsoft SharePoint libraries and SharePoint-based Intranet.

Location & Working Arrangement
This is an office-based role (with hybrid working 3 days office, 2 days home), located at our modern facility in Aberdeen (AB23) or either Wokingham (RG41) or Edinburgh (EH12). Candidates must live within daily commuting distance and be flexible with office days to meet business needs.

About us
UTEC, part of the Acteon Group, is one of the world’s largest independent offshore and onshore survey providers. We offer a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

UTEC is looking to hire an experienced Document Controller / Administrator on a full-time, permanent basis at one of their facilities, preferably in Aberdeen, but we would also consider Edinburgh or Wokingham for the right candidate. The role holder will provide administrative support and document control to the Quality, Security, Safety & Health, Environment & Facilities (QSSHEF) function in support of its Geo-services Management System (GMS). The role will be involved in the processing and publishing of internal documents, operating the GMS (a SharePoint-based library), administering our SharePoint-based Intranet, as well as operating the global helpdesk.

Duties / Responsibilities

• Receive and process document changes including quality control and publication
• Monitor document review and updates and carry out periodic document library hygiene
• Administer Geo-services QSSHEF data via its internal reporting systems
• Receive, log and triage help requests via our Q-Ticket system
• Receive reporting system queries or issues and remedy them
• Complete periodic data hygiene activities utilising PowerBI and other internal systems
• Provide limited absence cover for the QSSHEF Coordinator
• Process new supplier questionnaires
• Operate the Geo-services QSSHEF helpdesk
• Aid with internal and external audits

Requirements

• Excellent familiarity with operating Microsoft SharePoint libraries
• Good understanding of Microsoft PowerBI or similar data dashboarding systems
• Ability to work diligently with autonomy and focus on priorities
• An inquisitive mind that looks to understand why, rather than ticking a box
• MS Office software qualifications or demonstrable capability in Word, Excel, PowerPoint, and Forms
• Excellent written and oral English language skills
• Experience of incident reporting systems or other similarly complex IT systems
• Candidates must have the legal right to work in the UK and be a permanent resident of the UK