Document Controller

This position was mainly established for the purpose of supporting the Project Management Office (PMO) of Asso Group. In general, the Document Controller will be responsible for setting up and maintaining the Document management process. In more details ,the successful candidate will communicate continuously with the project team about filing registration and distribution of documents; transfer documents from land server to the Cloud and maintain the Master Document register of each project either in tender stage or execution.

Responsibilities

• Develop and write instructions and procedures regarding document controlling, filing on Sharepoint, documents quality checks etc.
• Support day to day activities in Document Control through email or PMO management software
• Receive, register, file and distrbute the incoming and the outgoing project and tender related documentation in accordance of the document control procedures agreed with the Client
• Resolve system issues/discrepancies and actively chase individuals to resolve problems
• Liaise with the project team, project management and site construction team daily
• Prepare and develop the project Master Document Register (MDR). Set documents’ delivery deadlines and track the deadlines are being respected by either the Company’s project teams or Client’s project team
• Liaise with Project Planner to update the project timeschedule regarding status of documentation related with key, operational milestones and payment milestones.
• Set-up document workflows and approvals
• Communication and training to internal disciplines to understand the project documentation requirements
• Produce weakly status reports for the project team
• Work closely with the wider project teams to support project documentation requirements
• Participate in internal or Client project meetings and/or workshops to support project documentation needs
• Establish and maintain document control systems, such as document tracking, version control, and access controls based on the project documentation requirements

• 1-3 years of relative working experience;
• A higher university degree in Engineering or in any relevant field or studies in Business Administration combined with relevant experience;
• Clear and effective oral and written communication skills in English language;
• Excellent communication & organizational skills;
• Strong working knowledge of applications used on large projects, e.g., Documentum, Coreworx, Opentext, Aconex, SharePoint etc.;
• Working knowlendge of project management softwares, e.g. Wrike, Asana, Jira etc, will be considered a plus
• Thrives in a fast-paced environment;
• Used to working with sensitive information;
• Strong working knowledge of Microsoft Office & Microsoft Project;
• Any certification related to document controlling will be considered a plus

• Company Bus from central spots
• Private Health Insurance
• Fast-paced environment
• Specialization in a niche market
• Competitive compensation
• Continuous development opportunities