Document Controller (m/w/d)

Job description

We are seeking a highly organized and detail-oriented Project Document Controller to join our team. The ideal candidate will be responsible for managing, organizing, and controlling project documents in an efficient and effective manner. The Project Document Controller will play a crucial role in maintaining accurate records, ensuring compliance with relevant regulations, and supporting various departments within the organization.

Key Responsibilities:

Document Management

• Create, manage, and maintain an efficient document control system.
• Organize, categorize, and archive documents, ensuring easy retrieval and accessibility.
• Review and update existing documents to ensure accuracy and relevance.

Version Control

• Maintain version control of all documents to avoid discrepancies and ensure that the most recent versions are being used.
• Track changes and updates to documents and communicate these changes to relevant stakeholders.

Compliance and Quality Assurance

• Ensure that all documents meet regulatory requirements and comply with industry standards.
• Conduct regular audits to verify compliance with document control procedures.
• Collaborate with internal and external stakeholders to address any compliance issues promptly.

Document Distribution

• Coordinate the distribution of documents to appropriate personnel and departments.
• Monitor the timely and secure delivery of documents to ensure they reach the intended recipients.

Training and Support

• Provide training and support to employees on document control processes and procedures.
• Act as a resource for staff, answering queries and providing guidance related to document management.

Collaboration

• Collaborate with various departments to understand their document requirements and facilitate the creation and management of documents accordingly.
• Work closely with project managers, engineers, and other team members to ensure document control processes align with project needs.

Required Qualifications and Expertise:

• Bachelor’s degree in Business Administration, Engineering, Information Management, or related field.
• Proven experience in document control or related roles.
• Proficiency in document management software and Microsoft Office Suite.
• Strong attention to detail and accuracy in work.
• Excellent organizational and multitasking skills.
• Knowledge of relevant industry standards and regulations.
• Strong communication and interpersonal skills.
• Business fluent in both English and German

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers’ needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.