Administration & Logistics Manager (f/m) NEW

Job description

Administration & Logistics Manager (f/m) jest odpowiedzialny/a za nadzór nad wszystkimi operacjami administracyjnymi i logistycznymi w ramach projektu rafineryjnego.

Rola ta zapewnia sprawne funkcjonowanie administracji biurowej, planowanie logistyki, organizację transportu oraz przepływu materiałów i sprzętu, a także zgodność działań z politykami projektowymi, przepisami bezpieczeństwa oraz standardami rafineryjnymi.

Lokalizacja: Antwerpia (praca na rotacji)

Opis stanowiska

Administration Responsibilities

• Oversee all office administration activities, including correspondence, filing, record keeping, and office facilities management.
• Manage project support services, such as travel arrangements, visas, accommodations, and employee onboarding.
• Ensure proper documentation and reporting to project management, clients, and regulatory authorities.
• Supervise administrative staff, ensuring efficient office operations and workflow.
• Implement and maintain company policies and procedures across the project site.
• Coordinate with HR and finance departments for payroll, contracts, and compliance matters.

Logistics Responsibilities

• Plan, organize, and supervise transportation, storage, and delivery of materials, equipment, and supplies.
• Ensure timely procurement, movement, and tracking of project materials from vendors to site.
• Coordinate with material managers, procurement, and construction teams for smooth logistics operations.
• Maintain vehicle fleets, equipment tracking, and site mobility in line with project requirements.
• Ensure HSE compliance in all logistics and administrative operations.
• Prepare logistics reports, material movement records, and inventory updates for management.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or related field.
• Minimum 7–10 years’ experience in administration and logistics management, preferably in refinery, petrochemical, or heavy industrial projects, with at least 3 years in a managerial role.
• Strong knowledge of logistics planning, transportation management, procurement coordination, and administrative procedures.
• Familiarity with refinery project operations, HSE regulations, and compliance requirements.
• Proficiency in ERP systems, MS Office, and project management software.

Key Competencies & Skills

• Strong leadership and team management abilities.
• Excellent organizational, coordination, and communication skills.
• Ability to work under pressure and meet project deadlines.
• Strong problem-solving and decision-making skills.
• High attention to detail and focus on accuracy, compliance, and efficiency.
• Knowledge of HSE and refinery safety standards applicable to logistics and administrative operations.

Jeśli jesteś zainteresowany/a udziałem w międzynarodowym projekcie rafineryjnym, zapraszamy do aplikowania z CV w języku angielskim. Chętnie przekażemy więcej informacji na temat projektu, organizacji pracy oraz kolejnych kroków rekrutacji.

Uprzejmie informujemy, że skontaktujemy się z wybranymi kandydatami.