Document Management Specialist (Offshore wind)

Job description

We are looking for a Document Management Specialist to join a major offshore wind project in Poland. You will play a key role in ensuring document quality, traceability, and alignment across work packages, supporting the successful execution and handover of project documentation.

Remote role with occasional travel to Warsaw (approx. once a month)

Key Responsibilities:

• Maintain the Document Management Plan and contribute to the overall Project Management Plan
• Ensure timely and high-quality document management support to the project team
• Maintain and enforce the document management strategy, including consistent use of the EDMS (Electronic Document Management System)
• Promote and implement document management requirements, responsibilities, tools, and processes across all work streams
• Ensure standardization and best practices in documentation quality and workflow
• Maintain and oversee document flows with package managers and other stakeholders
• Provide continuous support and coaching on the use of EDMS
• Conduct monthly reviews and quarterly baselines of the Master Document Register (MDR)
• Ensure document management deliverables are embedded in tenders and supplier contracts
• Facilitate document review processes, ensuring all comments are addressed in line with contractual obligations
• Support the transition of documentation to the execution team, ensuring completeness and quality
• Identify non-conformities in documentation and manage issue resolution
• Manage SharePoint access and structure to ensure efficient document sharing and retrieval
• Provide regular reports on document progress and compliance

Requirements:

• Relevant education or equivalent experience
• At least 3 years of experience in project document control and/or QA/QC roles within engineering or construction projects
• Proven experience working with Electronic Document Management Systems (EDMS)
• Strong organizational and communication skills
• Familiarity with SharePoint and structured documentation workflows
• Fluency in English and Polish (written and spoken)

Interested in the role? Please send your CV directly and I’ll follow up with all the details about the project and next steps.

We kindly inform we will contact only selected candidates.