Office Manager NEW

Job description

We have a requirement for an Office Manager on a large construction to be based in Mons, Belgium for a major mission critical facility project.

PM Group is an employee owned, international project delivery firm with a team of 3,800+ people.  We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world’s leading organizations. We are focused on growing a sustainable business centered around our people, our clients and trade partners.

Our Vision is to be a highly valued and creative delivery partner, building a more sustainable world with our clients. To do this our people are key and is where you can play a part. We currently have a requirement for a Quantity Surveyor. The role will include all aspects of Quantity Surveying both pre and post contract across a variety of sectors.  The successful candidate will be equally capable of working independently or as part of a larger team and will report directly to the managing surveyor. PM Group offers interesting and varied project experience in structured environment with appropriate training and support.

Responsibilities

• Providing general administration office duties (as designated by the Project Manager) supporting a project team.
• Maintain Weekly Meeting Schedule (Book Rooms. Catering/IS, send meeting notifications, update schedule).
• Maintain Correspondence Log (email to / from Client / vendor etc.).
• Issue Project Documents electronically.
• Prepare PowerPoint Presentations.
• Compiling Monthly reports, for issue to Client.
• Organising inductions and set up for new starts on site (Organising PC’s phones etc)
• Liaising with IT to resolve issues
• Organising Stationary & photocopier maintenance
• Hardcopy filing and compiling of handover documentation.

You will have a direct working relationship with our client personnel and the PM Group Project team. As the successful candidate you will ensure that services are maintained.

Qualifications

What you need in order to apply for the role:

• A minimum of 3 years in a professional office environment with a background in administration.
• Excellent communication and interpersonal skills.
• Friendly, positive and flexible attitude to work.
• Excellent ability to work on own initiative.
• Strong multi-tasking and prioritisation skills.
• Excellent computer skills (Word/Excel/PowerPoint/Visio).
• Knowledge of SAP would be an advantage.
• Good knowledge of English, French and or Dutch is an advantage.