{"id":9849,"date":"2026-01-07T00:31:00","date_gmt":"2025-12-17T08:28:29","guid":{"rendered":"https:\/\/jobtek.eu\/?post_type=job_listing&#038;p=9849"},"modified":"2026-04-10T07:50:55","modified_gmt":"2026-04-10T05:50:55","slug":"mercury-site-administrator-dublin-irlandia","status":"publish","type":"job_listing","link":"https:\/\/jobtek.eu\/en\/stanowisko\/mercury-site-administrator-dublin-irlandia\/","title":{"rendered":"Site Administrator"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-9835\" src=\"https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader.png\" alt=\"\" width=\"1920\" height=\"300\" srcset=\"https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader.png 1920w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-300x47.png 300w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-1024x160.png 1024w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-768x120.png 768w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-1536x240.png 1536w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-1200x188.png 1200w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/p>\n<p>At Mercury, it is our duty to encourage and back our people to realize their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Responsibilities<\/strong><\/p>\n<ul>\n<li>Timesheet Management<\/li>\n<li>Ensure all timesheets for the assigned site are accurately &amp; efficiently updated and are issued on time for input into SAP.<\/li>\n<li>Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information<\/li>\n<li>Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP<\/li>\n<li>Submit Regional Stats to the EHS Senior Safety Officer at the end of each month<\/li>\n<li>Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP.<\/li>\n<li>Travel Management<\/li>\n<li>Timely booking of flights &amp; hotels<\/li>\n<li>Maintain site flight register and administrate<\/li>\n<li>Maintain and update staff rotation tracker<\/li>\n<li>Vehicle Management<\/li>\n<li>Maintain Vehicle register<\/li>\n<li>Manage Driving Applications \/ Licenses, Car Hire Request and Car Fines<\/li>\n<li>Accommodation Management<\/li>\n<li>Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor.<\/li>\n<li>Staff Allowance and Expenses<\/li>\n<li>Maintain and track site personnel movements for accurate Subsistence Reports, which have to be submitted to payroll<\/li>\n<li>Request and monitor expenses from employees, get approvals and process for payment<\/li>\n<li>Collect, maintain and file Employee documents on the File key e. g. passport, A1, EHIC<\/li>\n<li>Maintain and update site staff\u2019s information in various registers accurately and timely<\/li>\n<li>Maintain the stationary levels in the office and ensuring a stock is maintained<\/li>\n<li>Preparations of meeting rooms incl. catering as requested<\/li>\n<li>Taking Minutes of Meetings<\/li>\n<li>Point of contact between head office and site staff to handle queries of site staff to head office and forward replies to site staff<\/li>\n<li>Administration and Office Duties including typing, printing, mail, queries<\/li>\n<li>Support Site Project Manager as required<\/li>\n<li>Support other UK based site admins when required (Holiday\/sick cover).<\/li>\n<li>Assist the Document Controller if requested.<\/li>\n<li>Developing and help maintain filing systems.<\/li>\n<li>Accurate filling of delivery dockets and documentation on site.<\/li>\n<li>Assist\/help if required with the generating\/maintaining\/filing and tracking of O&amp;M Manuals.<\/li>\n<li>Review and report on the File Key structure ensuring the general instructions are followed by all.<\/li>\n<li>All other duties associated with this role<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>IN DETAIL FOR SITE PURPOSES<\/strong><\/p>\n<ul>\n<li>Travel<\/li>\n<li>Timely booking of flights &amp; Hotel.<\/li>\n<li>Maintain site flight register and administrate<\/li>\n<li>Maintain and update staff rotation tracker<\/li>\n<li>Vehicle<\/li>\n<li>Maintain Vehicle register<\/li>\n<li>Driving Applications \/ Licenses<\/li>\n<li>Car Hire Request<\/li>\n<li>Car Fine<\/li>\n<li>Accommodation<\/li>\n<li>Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor.<\/li>\n<li>Timesheets<\/li>\n<li>Ensure all timesheets for the assigned site are accurately &amp; efficiently updated and are issued on time for input into SAP.<\/li>\n<li>Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information<\/li>\n<li>Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP<\/li>\n<li>Submit Regional Stats to Manager at the end of each month<\/li>\n<li>Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP.<\/li>\n<li>Staff Allowance<\/li>\n<li>Maintain and track site personnel movements for Subsistence.<\/li>\n<li>Keep accurate Subsistence report for submittal to payroll.<\/li>\n<li>Expenses<\/li>\n<li>Request from employees<\/li>\n<li>Monitor<\/li>\n<li>Submit for approval<\/li>\n<li>Process and upload to SAP for payment<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Administrator Responsibilities<\/strong><\/p>\n<ul>\n<li>Passport \u2013 collect, maintain and file on the File key. Information is private and not to be disclosed.<\/li>\n<li>A1 forms \u2013 collect, maintain and file on the File key. Information is private and not to be disclosed.<\/li>\n<li>UK Registration \u2013 collect, maintain and file on the File key. Information is private and not to be disclosed.<\/li>\n<li>EHIC card details \u2013 collect, maintain and file on the File key. Information is private and not to be disclosed.<\/li>\n<li>Safe pass\/CSCS cards \u2013 collect, maintain and file on the File key. Information is private and not to be disclosed.<\/li>\n<li>Staff Information<\/li>\n<li>Maintain and update the site staff\u2019s information in the following registers;<\/li>\n<li>INSURANCE \u2013 submitted monthly<\/li>\n<li>LIVE REGISTER \u2013 Submitted weekly<\/li>\n<li>COST ALLOCATIONS \u2013 Submitted monthly<\/li>\n<li>Site Office Supplies<\/li>\n<li>Maintain Stationary Supplies<\/li>\n<li>Maintain Asset register.<\/li>\n<li>Coffee \/ Tea Supplies<\/li>\n<li>Meetings<\/li>\n<li>Ensure meetings rooms are kept in a tidy appearance and supplied with minute notepads and pens.<\/li>\n<li>Ensure coffee machine is cleaned and stocked.<\/li>\n<li>Arrange catering if\/when requested.<\/li>\n<li>Take minutes of meetings, if\/when requested.<\/li>\n<li>Head Office Contact<\/li>\n<li>You are the direct contact between head office and site staff.<\/li>\n<li>Handle any \/ all queries of site staff to head office and forward replies to site staff.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Administrator Responsibilities &#8211; General<\/strong><\/p>\n<ul>\n<li>Administration and Office Duties including typing, printing, mail, queries.<\/li>\n<li>All other queries\/duties requested which are associated with an administrative role<\/li>\n<li>Support other UK based site admins when required (Holiday\/sick cover).<\/li>\n<li>Support Site Project Manager as required<\/li>\n<li>Document Control &#8211; Assist the document controller if requested.<\/li>\n<li>Developing and help maintain filing systems.<\/li>\n<li>Accurate filling of delivery dockets and documentation on site.<\/li>\n<li>Assist\/help if required with the generating\/maintaining\/filing and tracking of O&amp;M Manuals.<\/li>\n<li>Review and report on the File Key structure ensuring the general instructions are followed by all.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Essential Criteria for the Role:<\/strong><\/p>\n<ul>\n<li>Strong Administration with minimum 2 years\u2019 experience<\/li>\n<li>PC literate with competency in Microsoft Word, Excel, Outlook<\/li>\n<li>Ability to liaise and manage all site paperwork<\/li>\n<li>Experience in the construction or engineering industry advantage but not essential<\/li>\n<li>SAP experience advantage but not essential as full training will be given<\/li>\n<li>Excellent telephone manner<\/li>\n<li>Attention to detail<\/li>\n<li>Ability to multitask and work under pressure<\/li>\n<li>Strong interpersonal and organizational skills<\/li>\n<li>Pride in the quality and presentation of work<\/li>\n<li>Excellent communication skills<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>At Mercury, it is our duty to encourage and back our people to realize their vision of themselves. We place them at the heart of what we do, providing challenging&#8230;<\/p>\n","protected":false},"author":9475,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_company_name":"Mercury","_job_zagraniczne":"1","_company_website":"","_company_video":"","_remote_position":0,"_hide_expiration":"0","_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[37,80],"job-types":[2],"job_listing_tag":[],"class_list":{"0":"post-9849","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_category-budownictwo","6":"job_listing_category-data-center","7":"job_listing_type-umowa-o-prace","9":"job-type-umowa-o-prace"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.5 (Yoast SEO v25.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Site Administrator - Jobtek<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/jobtek.eu\/en\/stanowisko\/mercury-site-administrator-dublin-irlandia\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Site Administrator\" \/>\n<meta property=\"og:description\" content=\"At Mercury, it is our duty to encourage and back our people to realize their vision of themselves. 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