{"id":9850,"date":"2026-01-07T00:30:59","date_gmt":"2025-12-17T08:30:20","guid":{"rendered":"https:\/\/jobtek.eu\/?post_type=job_listing&#038;p=9850"},"modified":"2026-04-13T00:00:48","modified_gmt":"2026-04-12T22:00:48","slug":"mercury-site-administrator-amsterdam-holandia","status":"expired","type":"job_listing","link":"https:\/\/jobtek.eu\/en\/?post_type=job_listing&p=9850","title":{"rendered":"Site Administrator"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-9835\" src=\"https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader.png\" alt=\"\" width=\"1920\" height=\"300\" srcset=\"https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader.png 1920w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-300x47.png 300w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-1024x160.png 1024w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-768x120.png 768w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-1536x240.png 1536w, https:\/\/jobtek.eu\/wp-content\/uploads\/2025\/12\/mercuryHeader-1200x188.png 1200w\" sizes=\"auto, (max-width: 1920px) 100vw, 1920px\" \/><\/p>\n<p>At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Key Responsibilities of the Role:<\/strong><\/p>\n<ul>\n<li><strong>Administration:\u00a0<\/strong>timesheet management, monitoring, and inputting hours on timesheets, compiling weekly and\/or monthly timesheets for Payroll\/site, liaising with site management\/security regarding crew changes, missing swipes, etc. Reviewing the expenses of the team as the Business Unit Lead\u2019s representative. Managing the smooth coordination between all stakeholders. Organising and maintaining data in spreadsheets, generating reports, organising paperwork and other related administrative duties as required.<\/li>\n<\/ul>\n<ul>\n<li><strong>Office:<\/strong>\u00a0controlling office supplies and consumables, placing orders to never run out of stock, in collaboration with the Procurement, Commercial and Logistics teams. Suggesting ideas to improve working environment, overseeing office space refurbishments and layout needs, ensuring all employees have an appropriate and pleasant environment to undertake their duties. Managing all office systems, procedures, and facilities to ensure the smooth running of the office.<\/li>\n<\/ul>\n<ul>\n<li><strong>Reports:\u00a0<\/strong>meticulously maintaining trackers of all kinds to be able to issue reports, statistics, trends, graphs, and charts. Attending meetings at the request of the Senior Management team, documenting minutes, and distributing them to all relevant parties.<\/li>\n<\/ul>\n<ul>\n<li><strong>Onboarding<\/strong>: welcoming new hires and making sure communication before, during and after their recruitment is clear and thorough, informing newcomers of administrative requirements of their host city\/country and helping them with their queries, introducing new employees to their team and explaining where to find the information they need regarding administration, the site team, or the company.<\/li>\n<\/ul>\n<ul>\n<li><strong>IT<\/strong>: working with the IT team to ensure all IT supplies and hardware for the project are ordered on time, keeping track of the site\u2019s IT stock, liaising with the IT team if equipment needs to be ordered or replacements are required; complying with company policies in terms of cybersecurity and data protection.<\/li>\n<\/ul>\n<ul>\n<li><strong>Communication<\/strong>: facilitating communication between on-site teams and the project manager. Ensuring that information flows smoothly between all stakeholders. You will be the main person of contact between site and HR, Payroll, IT, Fleet. Assisting employees, management, and other departments on sensitive\/commercial tasks within the business. Working in conjunction with HR to maintain office policies as necessary.<\/li>\n<\/ul>\n<ul>\n<li><strong>Travel:<\/strong>\u00a0ensuring employee travel request forms meet established criteria, flight\/hotel reservations within established budgets and company\/project policies. Archiving of all bookings according to the system put in place by the administrative team in order to provide reports to Senior Management. Liaising with the Fleet, Tool and Plant team for transport needs from accommodation to site.<\/li>\n<\/ul>\n<ul>\n<li><strong>Properties<\/strong>: sourcing accommodations for employees for the duration of the project, maintaining excellent communication with property agents and owners, ensuring that the management of accommodations and transport is done in the most efficient and practical way in terms of time and costs, liaising with the Finance and Commercial teams to allocate costs, liaising with the Legal team for lease reviews and validation.<\/li>\n<\/ul>\n<ul>\n<li><strong>Innovation and Development<\/strong>: continually seeking out best practice and more efficient ways of working to enhance office and general business efficiency. Showing curiosity regarding the construction industry to be able to evolve within the company in other positions. Regularly undertaking trainings to develop skills and knowledge and promoting those trainings to other teammates.<\/li>\n<\/ul>\n<ul>\n<li><strong>Event management<\/strong>: organizing monthly teambuilding activities in coordination with management and taking into account the project schedule and budget, organizing smaller and regular activities on site such as team breakfasts.<\/li>\n<\/ul>\n<ul>\n<li><strong>Mental health and well-being:<\/strong>\u00a0promoting mental health among the on-site workforce, i.e., awareness, support (willing to train to be a Mental Health First Aider), stigma reduction (open communication and encouraging seeking help when needed), resource referral (Mercury\u2019s external Employee Assistance Programme).<\/li>\n<\/ul>\n<ul>\n<li>All other duties associated with this role.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Essential Criteria for the Role: \u00a0<\/strong><\/p>\n<ul>\n<li>Excellent working knowledge of the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, OneNote, SharePoint).<\/li>\n<\/ul>\n<ul>\n<li>Communication: strong written and verbal communication, conveying information clearly and effectively with various stakeholders and fostering a collaborative environment and teamwork.<\/li>\n<\/ul>\n<ul>\n<li>Capacity for processing high volume employee management\/requests and tasks.<\/li>\n<\/ul>\n<ul>\n<li>Ability to work with confidential information in a professional and trustworthy manner, to respond to all enquiries effectively and professionally to the Senior Management team.<\/li>\n<\/ul>\n<ul>\n<li>Strong organisational skills to completing projects\/tasks in a timely manner in a fast-paced, dynamic environment.<\/li>\n<\/ul>\n<ul>\n<li>Time management: prioritise tasks effectively and work within deadlines with little supervision.<\/li>\n<\/ul>\n<ul>\n<li>Ability to work on your own initiative, exercise good judgement when taking decisions, leading by example.<\/li>\n<\/ul>\n<ul>\n<li>Excellent interpersonal and intercultural communication and skills.<\/li>\n<\/ul>\n<ul>\n<li>Patience, attention to detail, adaptability, reactivity.<\/li>\n<\/ul>\n<ul>\n<li>Impeccable approach, sensibility, and diplomacy in terms of genders, origins, cultures, sexual orientations, or disabilities to promote an inclusive workplace with individuals from various backgrounds.<\/li>\n<\/ul>\n<ul>\n<li>Language: English C1\/C2.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Desirable Criteria:\u00a0<\/strong><\/p>\n<ul>\n<li>Proven administrative experience in a busy office environment within the construction industry is highly desirable.<\/li>\n<\/ul>\n<ul>\n<li>Working knowledge of SAP.<\/li>\n<\/ul>\n<ul>\n<li>Other languages (German and\/or Dutch is a plus).<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging&#8230;<\/p>\n","protected":false},"author":9475,"featured_media":0,"template":"","meta":{"_acf_changed":false,"_promoted":"","_company_name":"Mercury","_job_zagraniczne":"1","_company_website":"","_company_video":"","_remote_position":0,"_hide_expiration":"0","_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job-categories":[37,80],"job-types":[2],"job_listing_tag":[],"class_list":{"0":"post-9850","1":"job_listing","2":"type-job_listing","3":"status-expired","4":"hentry","5":"job_listing_category-budownictwo","6":"job_listing_category-data-center","7":"job_listing_type-umowa-o-prace","9":"job-type-umowa-o-prace"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.5 (Yoast SEO v25.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Site Administrator - Jobtek<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/jobtek.eu\/en\/?post_type=job_listing&p=9850\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Site Administrator\" \/>\n<meta property=\"og:description\" content=\"At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. 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