Document Control Manager NOWOŚĆ

Opis stanowiska

As a Document Control Manager, you will manage client and stakeholders document control activity, implement and control policies & procedures to capture, store, protect, share, distribute and manage project information.

 Key Responsibilities:

• Promoting the importance of good document and records management, act as subject matter expert, and support by providing training in document management procedures
• Acting as the administrator of company/client EDMS environments, including the configuration of templates and data sources
• Creating and deactivating EDMS users
• Controlling and updating of EDMS permission groups
• Interacting directly with project teams to gather, document and implement requirements for EDMS.
• Develop workflows/rules for engineering applications to suit project processes and business requirements for collaboration and work sharing.
• Monitoring and maintaining the system performance of EDMS, support and provide fixes on applications.
• Maintaining technical support documentation.
• Ensuring that all documentation within assigned project or programme areas is managed by programme staff according to the relevant programmes’ procedures and work instructions.
• Working with programme and project management teams to achieve and maintain the quality of the document control system using effective and systematic monitoring and training to prevent problems occurring.
• Performing internal compliance audits in configuration and document management and control preparing regular reports to identify improvements to document control system
• Working with document owners to ensure compliance with standards set to protect and preserve electronic and hard copy records across projects for legal, fiscal, commercial, operational, or historical reasons.
• Providing administrator services to programme staff associated with controlling, standardising, and managing user requests for the creation of folders, management, and maintenance of access permissions.
• Guiding and assisting project teams to meet time and quality standards for document management tasks associated with getting documents ready and approved as each project goes through the lifecycle process.
• Liaise with and distribute project related information with all levels of the project team and potentially external parties.
• Use client-based document control systems for issuing and receiving documents and transferring these to parent company systems as required.
• Reviewing and maintaining the accuracy of project data, editing as required to ensure it is up to date/correct.
• Maintaining confidentiality around sensitive documentation.
• Undertaking such other duties as the organisation may reasonably require.

Who you will work with:

External

• Clients and other stakeholders
• Construction teams
• Multi-disciplinary project team
• Suppliers
• Designers

Internal

• Project team
• Egis UK consulting business
• Head office functions

Essential:

• Proficient in EDMS systems such as ProjectWise, eB, Aconex, ASITE and SharePoint workflows /power automate.
• Listening and communication skills
• Ability to prioritise, manage time well and troubleshoot.
• Strong interpersonal, communication and customer service skills
• Computer literate and well versed in Microsoft office.
• High level of proactivity
• Good attention to detail
• HNC/NVQ Information management or
• HNC/NVQ Administration or
• Similar demonstrable experience