Project Coordinator

Opis stanowiska

Work Model: This is office based job in our location in Szczecin (ul. 1 Maja 39, Baltic Business Park).

You need to uphold working permit in the location mentioned above.

The role: The Project Coordinator supports departmental organization and administration by assisting Project Managers, coordinating training and travel logistics, managing GDPR-compliant documentation, and optimizing budgets to ensure cost efficiency and operational effectiveness in line with MWS values.

Your responsibilities:

• Support the Project Manager with daily tasks and responsibilities.
• Coordinate and oversee training sessions, travel arrangements, and accommodation logistics.
• Manage internal documentation, certificates, and sensitive data.
• Ensure administrative processes comply with GDPR regulations.
• Provide regular updates to Project Managers.
• Maintain effective communication with Project Managers, Site Managers, and Business Unit Managers to align expectations
• Monitor and track project expenses to ensure financial efficiency, including managing bookings for flights, hotels, and car hire.
• Prepare and deliver cost reports to Project Managers, providing regular updates on project-related spending.
• Negotiate minor vendor contracts, such as hotel and travel arrangements, to secure competitive rates and optimize project budgets.

Our requirements:

• Very good command of English (written, spoken, and comprehension) to engage with diverse teams and stakeholders.
• Availability for full time office work form our office in Szczecin
• Solid organizational abilities to help coordinate resources, schedules, and project tasks.
• Clear written and verbal communication skills to support effective collaboration with team  members and stakeholders.
• Experience with administrative duties, contributing to well-maintained documentation and reporting.
• Comfortable handling multiple tasks and addressing issues as they arise in a dynamic work environment.
• Familiarity with health and safety guidelines to help maintain a safe and compliant workplace.

What we offer:

• A job in a dynamic company
• Professional, friendly and helpful colleagues
• International and multicultural environment
• Flexibility
• No dress code
• Stable employment – employment contract
• Fruits and lunch in the office
• Private medical care
• Life insurance
• Integrations events
• Multisport card
• Christmas gifts